ID Cards/Room Keys

The Campus Safety Services Office issues photo ID cards for students, faculty, staff, temporary workers and community members. ID cards may be obtained during regular hours: Monday-Friday, 8:30 a.m.-4:30 p.m.

A photo (jpg format) no larger than 2mb shall be submitted to: [email protected]. The photo should be a color photo, headshot only, with a white background and no hats or sunglasses should be worn. You will be notified via email when your card is available for pickup.

If you lose your ID card, you may have it replaced for a $15 charge.

Student Identification Cards / Access to Student Residences

Student identification cards are equipped with a RFID chip and a magnetic stripe. The RFID chip is used with proximity readers by holding the card closely to the reader which allows access. The magnetic stripe is used with magnetic stripe card readers when the card is swiped through the card reader to allow access. Tampering or misusing the card reading system will result in a $50 fine to the house or individual responsible, and disciplinary action. Do not punch holes in the identification cards. Doing so may damage the RFID chip and you will be responsible for replacement costs.

Students are required to carry student identification cards and to produce these identification cards at the request of any College official, including faculty and administrative staff members and Campus Safety Services Officers. Refusal to do so will be considered a serious offense. Any student who alters a Williams student identification card or who allows any card issued in his or her name to be used by any other person is subject to disciplinary action.

If your ID card is lost or damaged, please complete the online form HERE. The card will be replaced and the student charged $15.00. You will be notified via email when your card is available for pickup.


A room key or code is issued to each student upon checking in. Students must sign for and pick up keys or codes in person—keys may not be picked up by friends or other acquaintances. When not in their rooms, students should lock their doors and carry their room keys with them. If a room key is lost, the Facilities Office should be contacted for a replacement and a lock change. A charge of $100.00, billed to a student’s account, will be assessed. Student identification cards will be requested to confirm identity and room assignment. Students who do not return keys when they vacate their rooms will be charged $100.00 for the unreturned key. This charge is not refundable. Dorms with Locknetics coding system also carry a $100.00 charge if codes are forgotten or given out to friends and then requested to be changed.

Students should carry their room keys with them. When requested by a student, the Campus Safety and Security Office will open an inadvertently locked room or lock a room inadvertently left open once during the academic year, but will charge $10.00 for each subsequent request for room opening or locking by the same student. Students whose rooms are locked or unlocked by Campus Safety and cannot produce a key at that time, must then show their key to the Facilities Office within 24 hours or the Facilities Office will notify the College locksmith of a lost key. The room lock will be changed and the student billed as described above.