ID Cards/Room Keys

The Campus Safety Services Office issues photo ID cards for students, faculty, staff, temporary workers and community members. ID cards may be obtained during regular hours: Monday-Friday, 8:30 a.m.-4:30 p.m.

A photo (jpg format) no larger than 2mb shall be submitted to: [email protected]. The photo should be a color photo, headshot only, with a white background and no hats or sunglasses should be worn. You will be notified via email when your card is available for pickup.

Student Identification Cards / Access to Student Residences

Student identification cards are equipped with a RFID chip and a magnetic stripe. The RFID chip is used with proximity readers by holding the card closely to the reader which allows access. The magnetic stripe is used with magnetic stripe card readers when the card is swiped through the card reader to allow access. Tampering or misusing the card reading system will result in a $50 fine to the house or individual responsible, and disciplinary action. Do not punch holes in the identification cards. Doing so may damage the RFID chip.

Students are required to carry student identification cards and to produce these identification cards at the request of any College official, including faculty and administrative staff members and Campus Safety Services Officers. Refusal to do so will be considered a serious offense. Any student who alters a Williams student identification card or who allows any card issued in his or her name to be used by any other person is subject to disciplinary action.

If your ID card is lost or damaged, please complete the online form HERE. You will be notified via email when your card is available for pickup.


A room key or code is issued to each student upon checking in. Students must sign for and pick up keys or codes in person—keys may not be picked up by friends or other acquaintances. When not in their rooms, students should lock their doors and carry their room keys with them. If a room key is lost, the Facilities Office should be contacted for a replacement and a lock change.

Students should carry their room keys with them. When requested by a student, Campus Safety can unlock their room if their key is inadvertently locked in the room or the student loses their key.