Faculty and Staff Policies

Following is basic information on topics of broad concern. Please reach out to your supervisor or department head with followup questions or for clarification.

As always, if you are not feeling well, please stay home, see your healthcare provider if necessary and recover safely.

  • You may choose one of two methods for submitting proof of vaccination:

    Via the CoVerified mobile app (available in the Apple App Store and Google Play Store)

    • Take a photo of your completed vaccine card and have it available on your device
    • Open the CoVerified app, choose the "+" button at the bottom of the screen, and select “Upload Vaccine Record”
    • For “Date performed,” enter the date on which you received your second shot if you received the Pfizer or Moderna vaccine, or your only shot if you received Johnson & Johnson
    • Fill out the remaining fields, follow the instructions to attach the picture of your completed vaccination card, and tap “Submit”

    Via the CoVerified website

    • Take a photo of your completed vaccine card and have it available on your device
    • From the sidebar, choose “Reports,” then “Report Vaccination”
    • For “Date performed,” enter the date on which you received your second shot if you received the Pfizer or Moderna vaccine, or your only shot if you received Johnson & Johnson
    • Fill out the remaining fields, attach the picture of your completed vaccination card as instructed, and choose “Submit”

    If you are unable to submit via either option or need help uploading your record, please email a copy of your card to [email protected] The HR staff will add your documentation to the system for you. To protect your privacy, please do not copy any other college employees or offices when using this option.

    Once your documentation is confirmed, if using the CoVerified app you will see a COVID-19 vaccination badge on the app home screen. If using the CoVerified website, you will see an “Approved” note under View Records > Vaccination Records.

    Please email [email protected] with any questions.

  • To request an exemption, please complete the exemption request form. Your request will be confidentially reviewed by the Office for Institutional Diversity, Equity, and Inclusion.

    Submitting a request does not guarantee that it will be granted. The status of your request will be confirmed by Toya Camacho or Ngoni Munemo after review. If approved, you will be exempt from having to submit proof of vaccination, but will be required to continue weekly Covid testing.

  • Starting Tuesday, September 7 (or after Rosh Hashanah, for people who observe the holiday), all vaccinated faculty and staff are required to test once per week until further notice.

    Anyone who has not yet completed the vaccination process or has received an exemption must test twice weekly until further notice.

    All faculty and staff must complete the testing consent form before your first test.

    Tests for faculty and staff will be administered Monday through Thursday at the following locations:

    • Through Monday, September 6, optional testing will be offered at the ‘62 Center parking garage. We will not have a drive-through option, but you may drive to the site and park on the second level of the garage while you get tested.
    • From Tuesday, September 7, through Thursday, September 9, mandatory testing will be available either via walk-through only at the garage; or via drive-through only at the Towne Field House. Both sites will operate from 10 a.m. to 4 p.m. If you need accessible testing during this period, please use the Field House.
    • Starting Monday, September 13, all campus tests, indoors and drive-through, will be administered at the Field House, Monday-Thursday, 9 a.m.-4 p.m.

    The college will announce an alternative testing schedule for people who work second and third shifts.

    Faculty and staff will schedule tests and receive results via CoVerified. Download the CoVerified app from Apple App Store or Google Play Store and use the college’s instructions to log in. Or use the web version if you prefer to work through your browser.

    If you have CoVerified login issues on a web browser or smartphone:

    1. Log out of and quit all Google apps (Gmail, Gcal, etc.) that you have open in your browser or on your phone.
    2. Open Gmail or another Google app and select your Williams account to log in.
    3. Open CoVerified and enter your short (unix) Williams email address.
    4. Proceed as normal, logging back into other apps as needed.
    5. If you have further issues with the app, please email [email protected]

    People on leaves and sabbaticals are not required to test while off campus.

    If you expect to be away and miss your weekly test, please email covid-info-facstaff​@williams​.edu in advance.

    The Williams testing program is for asymptomatic testing only. If you have Covid-like symptoms, please consult your healthcare provider about options for local testing and treatment. You may not use the campus testing site if you are symptomatic.

    Email [email protected] for scheduling-related questions.
    Email covid-info-facstaff​@williams​.edu for any other Covid-related questions.

  • If you test positive

    If you test positive, you will be contacted by a Berkshire Health Systems medical staff member. You will also be contacted by Danielle Gonzalez from Human Resources, who will explain college policies and options. Regardless of your vaccination status, you will be required to quarantine for 10 days following a positive test result. We urge you to contact your own healthcare provider right away to monitor your health and obtain medical advice.

    Faculty and staff, if you can do your work remotely during this time you are welcome to do so. Staff who cannot do their jobs remotely should use the Covid-19 earnings code when entering your time.

    If you contracted Covid and have recovered and  do not have symptoms, please wait 90 days before rejoining the college testing program. Results before that time are likely to be misleading.

    You will not receive a Covid reminder when the 90 days elapse, so please keep track of your own restart date.

    If someone in your office or unit tests positive

    Danielle Gonzalez from Human Resources will notify the head of any department where someone has had a positive result. If the employee who tested positive works in a private office, that office will first have to be closed and secured for 48 hours and then will be cleaned. If the person works in a shared or open space, Danielle will advise on protocols.

    If you work in the same office or unit as the person who tested positive, you should start by determining whether you are a close contact by using the definition in the Close Contacts section below. If you are, please follow the rules in that section for vaccinated or unvaccinated contacts.

    If your child or other dependent tests positive

    The college is discussing options for staff and faculty in this situation. For the time being, if someone in your household test positive, staff should speak with your manager about options. Faculty can contact the Dean of Faculty.

  • If a faculty or staff member tests positive Danielle Gonzalez from Human Resources will ask them for a list of other faculty or staff with whom they have been in contact, starting from 48 hours prior to the positive test. HR will then notify any people on that list who qualify as close contacts, whether vaccinated or unvaccinated.

    A close contact is defined through proximity and duration of exposure: Someone who was unmasked within six feet of an infected person for a cumulative total of 15 minutes or more, during a 24-hour period. Outdoor interactions are not counted in the definition of close contact.

    The notification process will begin automatically if the employee tested through the college and we have the result. If you tested outside of the college’s testing program, please contact Danielle right away so that she can take the necessary steps.

    Any student contacts will be handled separately, since according to the rules faculty and staff should always be masked during indoor interactions with students.

    If a student tests positive, they will be asked by Health Services to provide a list of faculty and staff with whom they have been in contact, starting from 48 hours prior to their test. Health Services will then inform Human Resources of any employee close contacts, whether vaccinated or unvaccinated, and HR will make the notifications. 

    Close contacts who are vaccinated should mask everywhere in public, indoors and out, and test within three to five days after your known exposure. This may involve an extra test, depending on your testing schedule. If you are asymptomatic you may use the college testing site for this purpose.

    If you develop even mild symptoms, do not use the college site: instead, contact your healthcare provider or make an appointment at one of the Berkshire Health System locations in North Adams, Pittsfield and Great Barrington. Keep your mask on until you receive a negative test result.

    Close contacts who are unvaccinated or partially vaccinated should mask up immediately and quarantine​ for 14 days​. Do not report to work or come to campus. Instead, contact your healthcare provider for medical advice and work with your manager to arrange for your absence. You must not come to campus until your quarantine is complete and you have been cleared by your provider or the Board of Health.

    Close contacts who tested positive for COVID-19 within the last three months and are now recovered do not need to get tested following an exposure, as long as you do not develop new symptoms.

  • Everyone, regardless of vaccination status, is required to wear masks in campus buildings, including workspaces and classrooms. If you are vaccinated, you may unmask while outdoors or in a closed office.

  • Staff, faculty and emeriti faculty who have uploaded their vaccination confirmation may now access campus workspaces and facilities. See President Mandel's August 2, 2021, campus email for details on fall semester planning.