Faculty and Staff Policies

Following is basic information on topics of broad concern. Please reach out to your supervisor or department head with follow-up questions or for clarification.

As always, if you are not feeling well, please stay home, see your healthcare provider if necessary and recover safely.

  • All members of our community should be boosted by February 1, 2022, or 30 days from when you become eligible. (Scroll down here for instructions on how to request an exemption. However, if you are eligible, please schedule a booster shot as soon as possible. To facilitate booster access to the Williams community, we will offer another all-campus booster clinic the morning of January 14. Additionally, a public booster clinic is scheduled for January 8 at Berkshire Community College. More information about both clinics can be found here. You can also get a booster at Southwestern Vermont Health Center in Bennington. They’re offering walk-in and scheduled appointments, 1 to 5 p.m. Mondays through Fridays and 8 a.m. to noon on Saturdays. See the SVMC registration site for details.

  • You may choose one of two methods for submitting proof of vaccination and booster:

    Via the CoVerified mobile app (available in the Apple App Store and Google Play Store)

    • Take a photo of your completed vaccine card and have it available on your device
    • Open the CoVerified app, choose the "+" button at the bottom of the screen, and select “Upload Vaccine Record”
    • For “Date performed,” enter the date on which you received your second shot if you received the Pfizer or Moderna vaccine, or your only shot if you received Johnson & Johnson (if uploading booster information, enter the date when you were boosted instead)
    • Fill out the remaining fields, follow the instructions to attach the picture of your completed vaccination card, and tap “Submit”

    Via the CoVerified website

    • Take a photo of your completed vaccine card and have it available on your device
    • From the sidebar, choose “Reports,” then “Report Vaccination”
    • For “Date performed,” enter the date on which you received your second shot if you received the Pfizer or Moderna vaccine, or your only shot if you received Johnson & Johnson (if uploading booster information, enter the date when you were boosted instead)
    • Fill out the remaining fields, attach the picture of your completed vaccination card as instructed, and choose “Submit”

    If you are unable to submit via either option or need help uploading your record, please email a copy of your card to [email protected] The HR staff will add your documentation to the system for you. To protect your privacy, please do not copy any other college employees or offices when using this option.

    Once your documentation is confirmed, if using the CoVerified app you will see a COVID-19 vaccination badge on the app home screen. If using the CoVerified website, you will see an “Approved” note under View Records > Vaccination Records.

    Please email [email protected] with any questions.

  • All vaccinated faculty and staff are required to test once per week. Staff in high contact jobs with close proximity to students and children will be required to test twice weekly upon returning from Winter Break through January 15. This includes staff who work in Dining and Custodial Services, Campus Safety Services, and the Children’s Center.

    Staff and faculty who have traveled or have been at increased risk of exposure to Covid are also encouraged to test twice weekly to help stop the potential spread. In addition, we offer the option of testing twice weekly to all staff and faculty.

    People on leaves and sabbaticals are not required to test while off campus.

    Anyone who has not yet completed the vaccination process or has received an exemption must test twice weekly until further notice.

    All faculty and staff must complete the testing consent form.

    Regular testing resumes on 1/3/22.

    Testing hours are Monday through Thursday, 9 a.m.-4 p.m.

    • Walk-through testing for faculty and staff is available at Clark Hall. Please enter Clark Hall via the lower level entrance on the south side of the building (science quad side).
    • Drive-through testing is available at at the Hockey Rink. Please note, if appointments are full for drive-through, you will need to make an appointment for Clark Hall Walkthrough testing. The line for Drive-through cannot extend out onto Latham Street.

    The campus test sites will be closed on Martin Luther King, Jr., Day, Monday, January 17. No college testing will be available that day. Testing will resume as usual on Tuesday, January 18.

    Faculty and staff schedule all tests and receive results via CoVerified.

    If you expect to be away and miss your weekly test, please complete the Missed Tests & External Testing Attestation and submit it in advance. You do not need to email anyone.

    The Williams testing program is for asymptomatic testing only. If you have Covid-like symptoms, please consult your healthcare provider about options for local testing and treatment. You may not use the campus testing site if you are symptomatic.

    Email [email protected] for scheduling-related questions.
    Email covid-info-facstaff​@williams​.edu for any other Covid-related questions.

    If you need a copy of your test result for travel or other reasons, you can display and print a PDF via the CoVerified app and website.

    • On the app: Choose the Records tab and tap on the latest test result to access the PDF.
    • On the web: Choose the View Records tab, click the 3 vertical dots at the right of your most recent test, and select View.

  • If you test positive

    If you test positive through the college program you will be contacted by a Berkshire Health Systems medical staff member and also by Danielle Gonzalez, who will explain college policies and options.

    If you test positive through any program other than the college’s, please contact Danielle right away so she can note your result and advise you on college policies.

    Once you test positive, you should isolate at home for at least five days and seek medical advice from your healthcare provider. 

    In accordance with CDC recommendations, you will be allowed to return to work on the sixth calendar day after your positive test if you no longer have symptoms and have been fever-free for 24 hours.  

    You may work remotely during this quarantine if you are able to. Staff who cannot work remotely should use the Covid-19 earnings code when entering your time.

    Returning to work 

    In accordance with CDC recommendations, you will be allowed to return to work on the sixth calendar day after your positive test if you no longer have symptoms and you have been fever-free for 24 hours.  

    If your fever persists through Day 5, even at a low level, please continue to quarantine until it subsides.

    If you are eligible to return on Day 6:

    On your first day back the college will provide you with KN95 masks. You must wear them everywhere on campus (indoors and out) through Day 10, counting from the day of your positive result. After that, you should follow the college’s standard masking rules.

    Since people often continue shedding the virus after they’re no longer contagious, you will also be removed from the college’s testing program for 90 days from your positive test date. Danielle will advise you of your testing restart date. You will not receive a reminder when those 90 days elapse, so please keep track of that date. 

    If your symptoms continue past Day 5:

    If your symptoms continue through Day 5, you should remain in quarantine for the full ten days. You may then return to work on Day 11. After that, you should follow the college’s standard masking rules.

    Since people often continue shedding the virus after they’re no longer contagious, you will also be removed from the college’s testing program for 90 days from your positive test date. Danielle will advise you of your testing restart date. You will not receive a reminder when those 90 days elapse, so please keep track of that date.

    If someone in your office or unit tests positive

    Danielle Gonzalez will notify the head of any department where someone has had a positive result. If the employee who tested positive works in a private office, that office will first have to be closed and secured for 48 hours and then will be cleaned. If the person works in a shared or open space, Danielle will advise on protocols.

    If you work in the same office or unit as the person who tested positive, you should start by determining whether you are a close contact by using the definition in the Close Contacts section below. If you are, please follow the rules in that section for vaccinated or unvaccinated contacts.

    If your child or other dependent tests positive

    The college is discussing options for staff and faculty in this situation. For the time being, if someone in your household tests positive, staff should speak with your manager about options. Faculty can contact the Dean of Faculty.

  • If a faculty or staff member tests positive, Danielle Gonzalez from Human Resources will ask them for a list of other faculty or staff with whom they have been in contact, starting from 48 hours prior to the positive test. HR will then notify any people on that list who qualify as close contacts, whether vaccinated or unvaccinated.

    A close contact is defined through proximity and duration of exposure: Someone who was unmasked within six feet of an infected person for a cumulative total of 15 minutes or more, during a 24-hour period. Outdoor interactions are not counted in the definition of close contact.

    The notification process will begin automatically if the employee tested through the college and we have the result. If you tested outside of the college’s testing program, please contact Danielle right away so that she can take the necessary steps.

    Any student contacts will be handled separately since faculty and staff should always be masked during indoor interactions with students.

    If a student tests positive, they will be asked by Health Services to provide a list of faculty and staff with whom they have been in contact, starting from 48 hours prior to their test. Health Services will then inform Human Resources of any employee close contacts, whether vaccinated or unvaccinated, and HR will make the notifications. 

    Close contacts who have received their booster do not need to quarantine following an exposure, but you should wear a mask for 10 days after the exposure and test at Day Five after your known exposure. This may involve an extra test, depending on your testing schedule. If you are asymptomatic you may use the college testing site for this purpose. If you develop even mild symptoms, do not use the college site: instead, contact your healthcare provider or make an appointment at one of the Berkshire Health System locations in North Adams, Pittsfield and Great Barrington. Keep your mask on until you receive a negative test result.
    Close contacts who are unvaccinated or partially vaccinated (including not boosted yet) should mask up immediately and quarantine for 5 days. Do not report to work or come to campus. Contact your manager to arrange for your absence or work from home. You must not come to campus until your quarantine is complete.  If you remain asymptomatic you may rejoin the college testing program.
    Close contacts who tested positive for COVID-19 within the last three months and are now recovered do not need to get tested following an exposure, as long as you do not develop new symptoms.

  • Everyone, regardless of vaccination status, is required to wear masks in campus buildings, including workspaces and classrooms.

    • Wear a KN95 mask or else double-mask: We recommend KN95 masks if possible. As an alternative, you can double-mask by combining a cloth mask with a surgical mask under it. Note that a cloth mask alone won’t stop the virus. See the CDC’s Masking website for more information. (We don’t currently recommend the use of N95s. Despite the similarity in names, they’re designed for more specialized uses than the KN95s.)
    • Don’t assume that an empty room is therefore virus-free. We don’t know who was in there before you, and the virus can hang around in the air for quite a while. Our masking rules are meant to protect you against such unknowns, among other things.
    • Wear your mask while socializing outside, too. Omicron is so contagious that being outside doesn’t offer as much protection as it did against other variants (outside is still better than inside, though!). We suggest—and it’s a suggestion—that you stay masked even outdoors if you’re within six feet of others.
    • If you see someone else not wearing a mask, or not wearing it properly, please offer them a friendly reminder.

  • Departments and programs may serve food at indoor events (including those with students) as long as attendees only unmask while eating and drinking.