Faculty and Staff Policies

Vaccinations

The college has required faculty and staff to provide proof of Covid-19 vaccination by no later than the end of August—the time by which a return to on-campus workspaces is expected. Employees will be allowed to request exemptions from this requirement for medical or religious reasons or strongly-held personal beliefs on the subject.

Vaccinated faculty and staff will be allowed to stop testing and wearing masks indoors (unless they choose to) as soon as they’ve provided documentation and received a reply stating that the document has been confirmed. Staff and faculty who aren’t vaccinated and receive an exemption will be required to continue with weekly testing and wearing masks.

To have access to campus you must continue testing until you receive confirmation that your vaccination information has been approved and you’re two weeks past your last shot. After that time, if you’re fully vaccinated you should only get tested if you develop symptoms.

If you do become symptomatic, please immediately contact your healthcare provider or a local testing site to get tested and treated as necessary. Our campus testing site isn’t equipped to safely test symptomatic people.

Submit your vaccination documentation

Option 1: Via the CoVerified mobile app

  • Take a photo of your completed vaccine card and have it available on your device
  • Open the CoVerified app, choose “Report” at the bottom of the screen, then select the “Upload Vaccine Record” option
  • For “Date performed,” enter the date on which you received your second shot if you received the Pfizer or Moderna vaccine, or your only shot if you received Johnson & Johnson
  • Fill out the remaining fields, attach the picture of your completed vaccination card as instructed, and tap “Submit”

Option 2: Via the CoVerified website

  • Take a photo of your completed vaccine card and have it available on your device
  • From the sidebar, choose “Reports,” then “Report Vaccination”
  • For “Date performed,” enter the date on which you received your second shot if you received the Pfizer or Moderna vaccine, or your only shot if you received Johnson & Johnson
  • Fill out the remaining fields, attach a picture of your completed vaccination card as instructed, and choose “Submit”

If you’re unable to use these options for any reason, or need help uploading your vaccination record, please email a copy of your card to [email protected] and they’ll add it to the system for you. To protect your privacy, please do not copy any other college employees or offices on your message.

Once you receive confirmation that your vaccination information has been approved, you should stop COVID-19 testing, in keeping with CDC guidance. On the CoVerified app your confirmation will appear in the form of a COVID-19 vaccination badge on your app home screen. On the CoVerified website you’ll see an “Approved” note under View Records > Vaccination Records.

Please email [email protected]edu with any questions.

Request an exemption

To request an exemption, please complete the exemption request form. Your request will be confidentially reviewed by the Office for Institutional Diversity, Equity, and Inclusion.

Please note that submitting a request doesn’t guarantee it will be granted. The status of your request will be confirmed by Toya Camacho or Ngoni Munemo. If approved, you’ll then be exempt from having to submit proof of vaccination, but will be required to continue with weekly Covid testing and wearing a mask indoors on campus.

The college will send weekly updates on who is required to test and wear face coverings to the department heads in Dining Services, Facilities, Campus Safety, and the Children’s Center. Other departments will receive updates after July 1. Managers have been instructed that this information may only be used to approve workplace absences for testing purposes, and to ensure mask-wearing.

Testing

Beginning June 1, weekly testing takes place by appointment only at Towne Field House between 10 am and 2 pm Tuesdays and Thursdays. Please continue to use Coverified to schedule your appointments.

  • Both Walk-Up and Drive-Through testing will be available; please refer to this this map for specific locations and traffic patterns. Both testing sites are ADA accessible.
  • Drive-through testing is for faculty and staff only. Parking is not available in the Field House lot. We ask that faculty and staff who need to drive to the site please use the drive-through option appointment slots. Parking is available on the Town street or in the public parking lot at the bottom of Spring Street.
  • For everyone’s health and safety, including your own, please make every effort to make it to your scheduled testing appointment on the day and at the time you’ve reserved through CoVerified. If for some entirely unavoidable reason you miss an appointment, make a CoVerified appointment for the next available testing day.

Email [email protected] for scheduling-related questions.
Email covid-info-facstaff​@williams​.edu for any other Covid-related questions.

Testing on Wednesday evenings in Hopkins Hall from 3pm-11pm is for 2nd and 3rd shift faculty/staff and those who have made arrangements. Wednesday testing is not scheduled through Coverified: please contact Heather Main if you need to utilize this time frame. Exceptions will be made for re-tests needed for inconclusive tests.