Required Documentation:

• Airfare/Rail Ticket Stub: (the original passenger receipt/coupon attached to the ticket which indicates the traveler's name, destination(s), date(s) of travel, and cost) should be attached. For an E-ticket you must submit your internet confirmation sheet and a copy of your credit card statement showing payment.

• Original receipts must be provided for lodging, vehicle rental, registration fees, and individual meals. Please review the Williams College Travel Guidelines for a detailed documentation of the College's travel policies and allowable expenses.

• Receipts that are smaller than 8 1/2 x 11 must be taped to an 8 1/2 x 11 sheet of white paper. Several receipts may be taped to each sheet of paper (one side only). Please do not overlap the receipts.

• The Travel Reimbursement Form must to stapled ON TOP of the original receipts. Place staple in the upper left hand corner of the form.

Travel Expense Checklist:

I have...
_____ Reviewed for complete Peoplesoft account number and authorized signer.
_____ Attached all required documentation

Important

• The receipts are original.
• The original passenger receipt/coupon from the airline ticket or appropriate E-ticket documentation is attached. (Travel itineraries or boarding passes are excluded)
• Receipts that are smaller than 8 1/2 x 11 are taped to an 8 1/2 x 11 sheet of white paper (one side only).

_____Provided a written explanation, approved by an authorized signer, for any expenditure that does not have a receipt.
_____Verified all calculations including a review of the mileage ($.405 per mile).
_____Provided a written explanation, approved by an authorized signer, for any change in airline reservations which resulted in additional charges.
_____If a travel advance was taken, I will complete the advance reconciliation form and submit to accounts payable for processing.