Your Student Bill
Preface
This document contains some important information about your student bill. Please take the time to read through this information carefully as it explains how to read your bill and the consequences of failure to pay your balance by the stated due date.
Tuition and Fees
This statement includes any remaining balance from the prior semester in addition to new charges for the current semester. Monthly statements will be issued as additional charges are incurred and are due upon receipt.
Board Plan
Students may change their board plans during a limited period of time upon returning to campus for each semester at Dining Services. Please pay the board charge on the enclosed statement and your account will be adjusted at a later date for any change in the board plan.
Health Insurance
If we have not waived the health insurance you will see a charge on your statement for our health insurance plan. If you wish to waive the health insurance you need to visit the website www.kosterweb.com by the assigned deadline.
Credits
All of your provisional credits are already taken into consideration in your balance due. Please do not mistakenly deduct these credits again when you submit your payment.
Monthly Payment Plan
If you participate in the Tuition Management Systems Monthly Payment Plan, you will see a provisional credit for the remaining balance of your contract on your statement. If you are not currently enrolled in a payment plan but wish to participate for the upcoming semester, please contact us for an application.
Outside Scholarships/Employer Tuition Plans
Students who have returned a Scholarship Information Sheet will see a provisional credit for any scholarships or employer payments that have not yet been received for the academic year. If the actual scholarship checks are not received within a reasonable period of time, provisional credits will be removed from the account creating a balance due. It is the responsibility of the student/parent to ensure that the outside scholarship/employer payment is received by the due date. Failure to do so may result in a late fee.
Financial Aid
If your financial aid award is not yet completed, you are still responsible for the payment of the balance on the enclosed statement. If you have questions regarding financial aid including loans, please contact the Office of Financial Aid at (413) 597-4181.
Student/Parent Loans
A provisional credit for the current semester portion of student (Stafford, Perkins and Williams) and parent loans should appear for all students with finalized applications. If the student/parent will not borrow, this amount should be added to the amount due on the enclosed statement.
topMethods of Payment
Williams accepts personal checks, cashier checks and money orders for payment. Please do not send post dated checks since we can not guarantee that they will not be processed upon receipt by our lockbox service. To ensure proper posting, please be sure to write the student's name and ID# on the check or money order and return the top portion of your statement. Please use the enclosed return envelope to mail your payment. All correspondence and payments sent via an express or overnight service should be sent directly to:
Williams College
Bursar Office
Hopkins Hall, 1st Floor
Williamstown, MA 01267
Williams does not accept credit cards as a method of payment. If it is more convenient for you to wire the funds, please call the Bursar Office for wiring instructions. Please wire early enough to allow five business days for the funds to be received and acknowledged.
Payment Policy
Students with bills still unpaid at the start of the semester who have not made satisfactory arrangements with the Bursar will not be permitted to enroll in classes or remain in residence at the College. Furthermore, if arrangements for payment after the start of the semester are approved by the Bursar and these expected payments are not made on time, students may not be allowed to enroll for the next semester.
Returned Checks
A charge will be assessed for each check returned unpaid. Only a cashier check or money order will be accepted as payment for a returned check. A returned check may also result in a $250.00 late fee if the account is not settled before the semester due date.
Late Fee
Accounts that are not paid in full by the due date may be assessed a $250.00 late fee. This includes accounts which have a balance due to a late loan application or the failure of the student or parent to sign promissory notes on a timely basis.
Registration Hold
Students whose accounts are not satisfied will be denied access to the on-line registration system. This means that the student will not be able to add/drop classes or officially register for the semester which may result in late registration fees. All students with Bursar Registration holds are required to meet with the Bursar which is likely to result in long waiting lines.
You are encouraged to contact the Bursar Office as soon as possible with any questions that you may have to ensure that your account is satisfied by the due date. Our office hours are Monday through Friday 8:30 A.M. to 4:30 P.M.. Email is the most efficient way to communicate with the Bursar's Office.