To log in to PeopleSoft/SELFREG:

•   We recommend that you use Internet Explorer as your browser.
• The web address is https://sarah.williams.edu, or from the Williams home page, www.williams.edu, follow the Especially for > Students links, then click the link for PeopleSoft/SELFREG under Academics.
• If you can’t connect to the login page, check the browser and operating system tips at the Registrar’s website, SELFREG link or the OIT website, PeopleSoft link, or contact the OIT helpdesk, x3088 or stchelp@williams.edu.
• If you have forgotten your PeopleSoft UserID, look for the ID on your class schedule or Academic Progress Report and tack a W (in caps) on the front of the ID.
• If you have forgotten your password, use the Forgot My Password link at the login page to generate a new one.
• If you lock your account with 10 unsuccessful attempts, e-mail to selfreg@williams.edu with your name and UserID to have the account unlocked.
• If the login process isn’t working, go to www.williams.edu/Registrar/selfreg/password.html and follow instructions step by step.  If all efforts to log in fail, go to the Jesup help desk or the Registrar’s Office for help or e-mail selfreg@williams.edu with specifics about where in the login process you are having problems.

Registration times – SELFREG will open for fall drop/add Tuesday evening, 2 September, for upperclass students (Seniors – 7pm, Juniors – 8pm, Sophomores – 9pm) and Wednesday, 3 September 11:30am for first-year students.  Drop/add will close at 4:30pm, Friday, September 12.  The system is available 24 hours per day.

Checking for holds – Navigate Self Service>Student Center.  Check the  information.  If Advising or Registration holds are listed, click , then click the link on any listed hold for instructions.

Viewing Your Class Schedule – Navigate Self Service>Student Center.  Your fall schedule will display under .  You can also click the My Class Schedule link for a more detailed list or click for a more detailed calendar format.  If you did not preregister, you will see a note that you are not enrolled in classes.

Viewing the Schedule of Classes – If you need to browse for courses, navigate Self-Service>Student Center and click .  Select Fall 2008 for the term if it is not defaulted. Detailed information on class searches is available on the Registrar’s website, SELFREG link.  To view both open and closed sections, uncheck the Show Open Classes Only checkbox.  On the search results look for the open  or closed status.  To check for instructor consent or prerequisite information, click the link to drill down to class details.  If the course is instructor consent or has prerequisites enforced, this will be listed under an  section.

Course changes.  You may add courses, drop courses or swap courses (drop and add in one pass), or designate a course pass/fail.  Navigate to Self-Service>Student Center, and click any of My Class Schedule, Add a Class, or Drop a Class.  Or you can navigate through the Enrollment submenu links.    Once in the enrollment pages, you can add, drop, swap, designate pass/fail (edit), search for classes, or check your class schedule without needing to navigate back to the Student Center or Enrollment menu.  More detailed enrollment instructions, with more screenshots are available on the Registrar’s website, under the SELFREG link.   If you have problems adding or changing courses, e-mail to selfreg@williams.edu, describing what you are trying to do and what error message you see.  We will try our best to help you.

Adding Classes. 

• Navigate to the Add Classes page.
• Depending on what path you took to the Add Classes page, you may first see a Term Select array or you may be on the Add Classes page. On the Add Classes page, check the term to make sure it is Fall 2008. If not, click  to go to the Term Select array.  Click Fall 2008 and click .
• Search for a class to add or Enter the Class Nbr. Class Numbers are listed on the website directory next to each course.
• In search results, check open/closed status / and click the link to check for instructor consent in the class details (see Viewing Schedule of Classes information above).
• If adding a lab or conference course, you will either see a message that you are automatically enrolled in the lecture or you may be asked to select a related section. Select a section if needed and click.
• On the Enrollment Preferences page you can change the Grading Basis to Pass/Fail if you wish, then click .
• Once the class(es) you want to add are in your Pending Transactions list, click  .  (If classes are in the Pending Transactions list that you don’t want to resubmit, click the trash can to delete them before proceeding.)
• Confirm your adds and click .
• Check for Success  or Errors.  If you don’t understand the error message, contact the Registrar’s Office.
• Check your Class Schedule to confirm your enrollment.

Dropping Classes. 

• Navigate to the Drop Classes page.
• Depending on what path you took to the Drop Classes page, you may first see a Term Select array or you may be on the Drop Classes page. On the Drop Classes page, check the term to make sure it is Fall 2008. If not, click  to go to the Term Select array.  Click Fall 2008 and click .
• Click the Select Box to the left of the course you wish to drop and click
• Confirm your drops, then click .
• Check for Success  or Errors.
• Check your Class Schedule to confirm your current schedule.

Swapping Classes.

• Navigate to the Swap Classes page.
• Depending on what path you took to the Swap Classes page, you may first see a Term Select array or you may be on the Swap Classes page. On the Swap Classes page, check the term to make sure it is Fall 2008. If not, click  to go to the Term Select array.  Click Fall 2008 and click .
• Select the swap from class from the dropdown in the section.
• Search for a new class or enter a class number under the  section.
• In search results, check open/closed status / and click the link to check for instructor consent in the class details (see View Schedule of Classes information above).
• For a lab or conference course, select related components, then proceed to the Enrollment Preference pages as in adding a class.
• On the Enrollment Preferences page you can change the Grading Basis to Pass/Fail if you wish, then click .
• Confirm the swap and click .

• Check for Success  or Errors.  If there are errors, neither the drop nor the add have been processed.  You may want to drop the course you intended separately, or if the swap did not work your choice may be to stay where you are. If you don’t understand the error message, contact the Registrar’s Office. 

• Check your Class Schedule to confirm your enrollment.

• Special Swap Circumstances.

o        When swapping a lab or conference section for a single lecture course, the swap is for the lab/conf section from and to. You will remain enrolled in the lecture section (even if the lecture section is currently closed.)

o        When swapping sections in a multi-lecture, multi-conference or multi-lab course, such as ARTH102

·   To swap conf/lab sections, under swap ‘with’, select another conf/lab section, then select the lecture section on the related components page.  If you select the same lecture that you are currently enrolled in, your enrollment will remain, even if the section is closed.

·   To swap lecture sections, under swap ‘with’, select another lecture section, then select the conf/lab section on the related components page.  If you select the same conference or lab that you are currently enrolled in, your enrollment will remain, even if the section is closed.

·   To swap both lecture and conf/lab sections, under swap ‘with’, select either the lecture or conf/lab section, then select the other component section on the related component page.

Designating a Course as Pass/Fail - You can change a course to pass/fail at the same time as adding or swapping to the course by changing the grading basis on the Enrollment Preferences step, then proceed with the add or swap.

• To designate a course pass/fail after you have enrolled, navigate to the Edit Class page.
• Select the course for pass/fail from the dropdown in  then click  . If a course is not allowed on a pass/fail basis, it will not be in this list.
• Change the grading dropdown  to Pass/Fail, then click .
• Click .
• Check for Success  or Errors .  If you don’t understand the error message, contact the Registrar’s Office.
• Check your Class Schedule to confirm your pass/fail designation.

Until the end of drop/add you can switch which course is pass/fail by updating the grading options as above.  If you designate one course pass/fail, then drop a regularly graded course, make sure you change the pass/fail course back to graded.  By the end of drop/add, you must have four graded courses on your schedule.

If you are puzzled, come to the Registrar’s Office for help or e-mail selfreg@williams.edu.  We check e-mail evenings and weekends during drop/add and will help as quickly as we can.