Faculty can enter mid-semester warnings and final grades online for your assigned courses You cannot enter online grades for another instructor's courses.

Navigate Self Service > Faculty Center. Verify the defaulted term and change if necessary, . Up until the last day of the term, the default will be the current term; after that, it may default to a future term. To change the term back, click the dropdown, click the grading term and click .

Click on the grade roster icon to the right of the class section you wish to grade. All class sections for which you are listed as instructor will display on the Faculty Center.

• If you are teaching a cross-listed course, each listing has a separate grade roster. Make sure you grade each roster. If a cross-listing has no enrollment, it will still display in the Faculty Center, but the grade roster displays a message that no grade roster exists.
• If you have thesis, honors or independent study students to grade, but see no grade roster listed, check with your department chair or with the Registrar's Office to determine how to submit the grade.

First-Year Warnings

First-year warnings are used to identify first-year students whose performance or progress in your course is in your opinion unsatisfactory, either because of poor grades, poor attendance, or general underachievement.  Online, nothing will prevent you from posting warning grades for upperclass students, but the Dean’s Office routinely follows up only on first-year warnings.  You may want to notify the Dean’s Office separately of any upperclass student with obviously unsatisfactory work in your course.

If you want to sort students by class, you can click the column heading, then the column heading, then the column heading again.

Enter a ‘U’ grade for any first-year student whose performance or progress in your course is unsatisfactory.  Click SAVE often if you are spending some time entering grades.  Scroll down to the bottom of the grade roster page to find the SAVE button.

• W grades may already be posted.  If a W grade was arranged with the Dean’s Office but does not display, you cannot enter it here; leave the grade input blank and contact the Registrar’s Office with details.
• You may enter some first-year warning grades and submit the grade roster for review, then add more warnings later if needed.

Click SAVE after you have finished entering warning grades.   Review the grades to make sure they are accurate.  Correct and SAVE again if necessary.

After you have SAVED your grade input, you need to set the Approval Status for the grade roster.Click the drop-down next to “Approval Status” and select Ready for Review, and then click SAVE again.

If you are giving no warnings in your course, you may set the roster to ‘Ready for Review’ to indicate that you have no students in need of warning.

Remember to SAVE after entering warning grades, then SAVE again after resetting the Approval Status.

Once you save the Grade Roster with ‘U’ grades, students will be able to see the grade in PeopleSoft/SELFREG.

The Registrar’s Office will check for rosters in a ‘Ready for Review’ status.  Each course with first-year students must have either an online roster set to Ready for Review, or a signed warning sheet submitted to the Registrar’s Office by the deadline set for the semester.

If you need to remove a warning or enter additional warnings after your initial entry,

• Open your grade roster again and change the Approval Status back to ‘Not Reviewed’.
• The grade input fields will open up again.  You can remove or add a warning, SAVE, reset the Approval Status to ‘Ready for Review’ and SAVE again. 

Final Grading

For Spring Semester Grading, degree candidates are flagged in bold on your printed grade roster and are designated by Level on the online grade roster (Senior, Grad Art 2 or Grad Econ).  Grades for degree candidates are due earlier - check the semester deadlines.   You may submit your degree candidates’ grades first and then submit the remaining grades.  For Fall Semester and WSP grading, all grades are due by the same announced deadline.
                                                                                                                                                                                              
If you wish to grade Degree Candidates first, you can click the column heading, then the column heading, then the column heading again to sort student by class.

Enter grades for the students listed.  Click SAVE often if you are spending some time entering grades. Scroll down to the bottom of the grade roster page to find the SAVE button.

• You may partially grade the course and submit the grade roster for posting, if you have Degree Candidate grades to post first, if you wish to grade a few students at a time, or if you are unable to grade one or more students.
• W grades may already be posted and will display.  If a W grade was arranged with the Dean’s Office but does not display, you cannot enter it here; leave the grade input blank and contact the Registrar’s Office with details.
• Z (incomplete) grades may already be posted and will display if extensions have been arranged with the Dean’s Office; leave the grade input blank.  If you are unable to grade a student because of missing work, leave the grade input blank and contact the Registrar’s Office with an explanation.
• Letter grades on the A-E grading basis should be entered, even if you know the student is taking the course on a pass/fail basis.

Click SAVE after you have finished entering grades.   Review the grades to make sure they are accurate.  Correct and SAVE again if necessary.

After you have SAVED your grade input, you need to set the Approval Status for the grade roster.

• If all students are graded (including posted W or Z grades), click the drop-down next to “Approval Status” and select Approved, then click SAVE again.
• If all students are not graded, click the drop-down next to “Approval Status” and select Ready for Review, and then click SAVE again.

Remember to SAVE after entering grades, then SAVE again after resetting the Approval Status.

The Registrar’s Office will routinely check for rosters in an ‘Approved’ or ‘Ready for Review’ status, and post them.  Posting is the final process to make grades available to students online and to the CAS review process. 

If you posted degree candidate grades first and need to add other grades later, or if you need to make grade changes or enter additional grades after your initial entry, open your grade roster again.

• If a full grade roster has been posted by our office, the Approval Status field will no longer be available; any grade changes must be submitted to the Registrar’s Office.
• If the full grade roster has not been posted, you can change the Approval Status back to ‘Not Reviewed’.
• The grade input fields will open up again for any unposted grades.  You can add or change a grade, SAVE, reset the Approval Status to ‘Approved’ or ‘Ready for Review’ and SAVE again. 
• Grades already posted will not be available for update; if you need to change a posted grade, you must submit a grade change to the Registrar’s Office.

To submit a Report of Unsatisfactory Grade:

• You can submit this online either through PeopleSoft or directly through the Registrar’s website.
• In PeopleSoft, the link is available at the bottom of  the Faculty Center page, under the Faculty Center Links sections.  This will open a pop-up window with the Unsatisfactory Grade Report Form.  Complete and Submit.  (If you have pop-ups blocked, this will not work from PeopleSoft.)
• The direct link to the web form is http://www.williams.edu/Registrar/facsis/unsatisfactorygrade.html. 

If you have questions or explanations of missing grades – contact the Registrar’s Office at x4286 or e-mail to any of Charles.Toomajian@williams.edu, Mary.L.Morrison@williams.edu or Carol.Witek@williams.edu.